Athens State University has vehicles available in the motor pool for official travel essential to the operation of the university.
Faculty and staff members may schedule the use of university vehicles for authorized and approved university business by calling Julie Martin at extension 225 or 222. Please be ready to answer the following questions: destination, reason for trip, time of check out and time of check in. The person reserving a vehicle must have a valid driver’s license, and only Athens State University faculty and staff may drive the vehicle. Keys to all vehicles and reservation sheets are located in the Security Office. The motor pool is located in the parking lots to the east and west of the Athens State Security Office.
Please reserve vehicles in as much advance notice as possible. The use of university vehicles will be granted based on distance and duration of trips. Under certain circumstances, higher priority university needs may cause use of a vehicle to be delayed or canceled. When considering priority of usage, favorable consideration will be given to those traveling the greatest distance. If there are multiple people traveling to the same location, carpools may be set up to accommodate as many people as possible with the university vehicles.
A PIN must be obtained to use the gas cards for university vehicles. Julie Martin can assign PIN numbers, and a Driver Fuel Policy form must be signed before a vehicle is checked out. Please make arrangements to have a PIN assigned a couple of days ahead of a scheduled trip. This will ensure the PIN will be operational in the system. Gas cards are located in the glove compartment of each university vehicle, and are to be used for the purchase of gasoline only for university owned vehicles. To use the gas cards, a gas station that accepts Fuel Man cards must be found. The odometer reading and PIN must be entered into the gas pump. Please obtain a receipt either from the gas pump, or the attendant.
Upon returning to campus, vehicles should promptly be returned to the motor pool parking lot, and signed back in at the Security Office. The person responsible for the vehicle should make sure the vehicle is in good condition, with all items removed, and the gas tank at least ½ full. Keys and gas receipts with person’s name written on it should be returned to the Security Office. All vehicle maintenance and malfunctions should be reported to Julie Martin or the Security Guard on duty.
In order to find a Fuel Man gas station, please go to www.Fuelman.com. At the top left there is a tab for “Fuelman Site Locator”. Follow that link, and find stations that will accept the Fuel Man gas cards in the location you will be visiting. There is also a free app for your iphone or android phone. Search the App Store for Fuelman Mobile Locator.