Federal Refund Policy
Federal refund regulations require Financial Aid Students receiving Pell Grant, Federal SMART grant, Federal Supplemental Education Opportunity Grant or Federal Direct Loans, and withdrawing from all of his or her classes prior to the 60% point in the term , to immediately repay any unearned federal aid dollars to the program providing those funds. The following formula is used to compute aid to be returned:
Days Enrolled X Title IV Aid Awarded and Disbursed = Aid Earned
Aid Disbursed - Aid Earned = Aid to be Returned
Order of Funds to Return
• Unsubsidized Loans (per promissory note terms)
• Subsidized Loans (per promissory note terms)
• Pell Grant * 50%
• FSEOG
• Federal SMART grant
This Policy does not limit the Policy mandated by the Alabama Department of Postsecondary Education.
ALL REFUNDS ARE CALCULATED AND PROCESSED BY BUSINESS OFFICE PERSONNEL.
Satisfactory Academic Progress Standards
Financial Aid Students working toward a first undergraduate degree will be monitored for compliance with Federal Requirements for Satisfactory Academic Progress as outlined below:
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The student must maintain a 2.0 GPA at Athens State University and overall. |
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The student must successfully complete 67% of all Athens State University coursework attempted. All W's, I's, F's and audited coursework count as unsuccessful completions. When unsuccessful completions exceed 33% of all coursework attempted, financial aid will be suspended. |
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The student must complete degree requirements within 150% of the usual time-frame for degree completion. Athens State University requires up to 128 semester hours to graduate. Therefore, financial aid will be available for no more than 192 semester hours of credit. All accepted transfer work will be counted in this calculation. |
Financial Aid Students working toward an additional undergraduate degree will be monitored for compliance with Federal Requirements for Satisfactory Academic Progress as outlined below:
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The student must maintain a 2.0 GPA at Athens State University and overall. |
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The student must maintain a 2.0 on all coursework beyond the most recent Bachelor's Degree. |
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The student must successfully complete 67% of all Athens State University coursework attempted and coursework beyond the most recent Bachelor's Degree. All W's, I's, F's and audited coursework count as unsuccessful completions. When unsuccessful completions exceed 33% of all coursework attempted, financial aid will be suspended. |
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The student must complete additional degree requirements within 130% of the usual time-frame for degree completion. Therefore, financial aid will be available for no more than 86 semester hours of credit beyond the first degree. However, the maximum hours will be limited by an advisor's plan of study outlining required courses. All accepted transfer work will be counted in this calculation. |
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An advisor's plan of study is required to be on file in Financial Aid for all students pursuing an additional degree. |
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The additional undergraduate degree must be one in which Athens State University will award an additional degree. This may not be an additional major or minor, but must be for a new degree program. For example, If the student has a BS degree the additional degree must be for a BA or BSED to be eligible for additional financial aid. |
Financial Aid Students working toward a state required teacher certification or a certificate program with a minimum of 24 semester hours will be monitored for compliance with Federal Requirements for Satisfactory Academic Progress as outlined below:
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The student must maintain a 2.0 GPA at Athens State University and overall. |
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The student must maintain a 2.0 on all coursework beyond the most recent Bachelor's Degree. |
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The student must successfully complete 67% of all Athens State University coursework attempted and on all coursework beyond the most recent Bachelor's Degree . All W's, I's, F's and audited coursework count as unsuccessful completions. When unsuccessful completions exceed 33% of all coursework attempted, financial aid will be suspended. |
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The student must complete certification requirements within 130% of the usual time-frame for the certificate completion or for course work necessary to meet minimum state requirements for employment. All accepted transfer work will be counted in this calculation. |
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An advisor's Plan of Study is required to be on file in Financial Aid for all students pursuing course work beyond a first undergraduate degree. |
Students not meeting the above standards will have financial aid suspended until the requirements are met. Students who lose financial aid must request reinstatement of aid when documentation of the cleared deficiency has been submitted to the Student Financial Services Office. Students changing majors will not have additional time allowed for goal accomplishment.
Student Appeals Process
Students may appeal financial aid suspension in writing to the Assistant Director of Student Financial Services. The appeal must clearly state the reasons the student did not achieve the requirements AND the reasons why the aid should not be terminated. Students may appeal the decision of the Assistant Director of Student Financial Services, in writing, to the Financial Aid Committee. The Committee will review the appeal and the student will be notified, in writing, when a decision has been reached. The Financial Aid Committee meets each semester to review appeal.
Special Note to students failing to meet the requirements due to excessive attempted hours or course work. No appeal is available for this component; however, you may wish to discuss with your advisor the option of a first degree in liberal studies with the hours on your transcript. The student could then attempt further studies for a second degree.
Verification Process at Athens State University
Applications are selected for verification either by the Federal Central Processing System or by the school. Some applications are randomly selected by the central processing system, others are selected if there is a reason to believe data items are incorrect or discrepant. Each school must have a system to identify conflicting or discrepant information—regardless of the source and regardless of whether the student is selected for verification by the central processing system. Athens State University is required to resolve all such conflicting or discrepant information prior to disbursing aid to a student. Each student selected for verification must submit a completed verification worksheet, either for a dependent student or independent student as appropriate. The student must also submit federal tax returns and supporting w-2s and/or 1099s. Additional information may be required to complete the verification process for some students.
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