Awarding of Degrees Posthumously

Policy Number: II.17
Policy Level: Operating Policy

Originally Issued: January 13, 2016
Reviewed:  February 12, 2019

Policy Owner: Provost/ VP Academic Affairs
Policy Implementation: Provost/Vice President for Academic Affairs
Vice President for Enrollment and Student Services

I. Policy Statement and Purpose

In accordance with Athens State University’s mission, this policy establishes the standards by which Athens State University may confer posthumous baccalaureate and graduate degrees upon students who become deceased prior to, but nearing formal completion of, all degree requirements of the programs being pursued.

II. Eligibility

The Registrar will determine whether the deceased student meets the eligibility requirements (see below) to be awarded a posthumous degree and report that finding to the Vice President for Enrollment and Student Services and the Provost/Vice President for Academic Affairs. The Provost/Vice President for Academic Affairs will notify the family that the deceased is eligible to be awarded a posthumous degree and coordinate how the family would like to accept the degree.

Undergraduate
Any undergraduate student who becomes deceased while officially enrolled at the University and who was within twelve (12) credit hours of completing the degree requirements of the academic program/major of record, is eligible to be awarded a posthumous bachelor’s degree.

Graduate
Any graduate student who becomes deceased while officially enrolled at the University and who was within six (6) credit hours of completing the degree requirements of the academic program/major of record, is eligible to be awarded a posthumous master’s degree.

III. Responsibility for this Operating Policy

Policy Owner

As part of the initial approval of this policy by the President and subsequent to the original dissemination of the policy, the Provost/Vice President for Academic Affairs is the policy owner for the ongoing evaluation, review, and approval of this policy. Subsequent reviews and revisions to this policy must be in accordance with approved operating policy procedures and processes.

This policy will be reviewed every three years or more frequently as needed and updated/published in the University’s Policy Library.

Responsibility for Policy Implementation

The President has assigned the responsibility of implementing this policy to the Provost/Vice President for Academic Affairs and the Vice President for Enrollment and Student Services.