Employment Separation

Policy Number: IV.13
Policy Level: Operating Policy

Originally Issued: September 17, 2014
Reviewed:  November 10, 2017

Policy Owner: VP for Financial Affairs
Policy Implementation: Director of Human Resources

I. Policy Statement and Purpose

In accordance with Athens State University’s mission, this policy establishes the requirements for an employee to provide timely notification if the employee wishes to discontinue employment with the University. This policy addresses voluntary employment separation by the employee through resignation or retirement. Termination for cause or misconduct or non-renewal is addressed in other operational policies.

II. Resignation

Faculty
A faculty member who does not wish to continue employment with Athens State University is required to give written notice of resignation at least thirty (30) days prior to the beginning of a semester.

Faculty resignations must be cleared with the Provost/Vice President for Academic Affairs and accepted by the President. The faculty member must complete all instructional duties for any semester started, except by written mutual agreement of both parties.

Staff/Executive/Senior Administrative
A staff member or executive/senior administrative employee who does not wish to continue employment with Athens State University is required to give written notice of resignation at least thirty (30) days prior to the effective date of the resignation. Staff and Executive/Senior Administrative resignations must be cleared with the immediate supervisor and accepted by the President.

III. Retirement

Faculty
A faculty member electing to retire under options available through the Teacher’s Retirement System of Alabama must submit written notice to the Retirement System and to the President of the University no more than ninety (90) days and no fewer than thirty (30) days prior to the effective date of retirement. The effective date of retirement should coincide with the end of the contract period unless a different date is approved by the President.

Staff/Executive/Senior Administrative
A staff member or executive/senior administrative employee electing to retire under options available through the Teacher’s Retirement System of Alabama must submit written notice to the Retirement System and to the President of the University no more than ninety (90) days and no fewer than thirty (30) days prior to the effective date of retirement.

IV. Rescinding Resignation or Retirement Requests

Normally a resignation or retirement notice, once officially accepted, may not be rescinded. The final decision to approve or deny a request to rescind rests with the President.

V. Responsibility for this Operating Policy

Policy Owner

As part of the initial approval of this policy by the President and subsequent to the original dissemination of the policy, the Vice President for Financial Affairs is the policy owner for the ongoing evaluation, review, and approval of this policy. Subsequent reviews and revisions to this policy must be in accordance with approved operating policy procedures and processes.

This policy will be reviewed every three years or more frequently as needed.

Responsibility for Policy Implementation

The President has assigned the responsibility of implementing this policy to the Director of Human Resources, under the direction of the Vice President for Financial Affairs.