Presidential Award for Meritorious Performance

Originally Issued: September 11, 2013
Revised:  December 3, 2014
Reviewed:  May 26, 2016
Revised:  December 5, 2017
Revised:  June 16, 2020

Procedure Owners:  VP for Financial Affairs, Director of Human Resources

I.  Purpose

The purpose of the Athens State University Presidential Award for Meritorious Performance program is to incentivize and recognize employees for exemplary contributions to specific university, college or department initiatives or special projects that support the unit’s vision, mission, strategic goals, and objectives.

II.  Eligibility

To be eligible for a Presidential Award, employees must:

  • Be full-time faculty or staff members;
  • Have been employed in their current position for at least one (1) year;
  • Meet all expectations in all areas of work.
  • Not have been a Presidential award winner within the last three years.

Nominations for faculty related to excellence in teaching and/or excellence in research, scholarly or creative works will not normally be considered for a Presidential award since there is an existing Athens State University Foundation award for each of these two areas.

Otherwise, the intent is that any employee should be able to be recognized, no matter what their role, if they have made an outstanding contribution to a specific priority of the institution.

III.  Criteria for Recognition

Exemplary contributions to specific initiatives or special projects in the last 12 months that support the university, college or department vision, mission, goals, and objectives.  Nominations must clearly focus on special projects or initiatives.  General work and good efforts are not sufficient for the award.

IV.  Nomination Process

Persons nominating an individual should complete the Nomination Form for Presidential Award and attach documentation of no more than five (5) pages that corroborates the exemplary contribution of the nominee.  It might include artifacts, outcomes assessments, and/or letters of support, for example.

If someone other than the supervisor nominates an individual for meritorious recognition, the person making the nomination should obtain verification from the supervisor that the nominee is at least meeting expectations in all areas of his/her job.

Nominations and supporting materials will be accepted by the Office of Human Resources on an ongoing basis, but no later than April 30th.

V.  Selection Process

The President’s Cabinet will review the nominations and supporting documentation for all nominees, no later than June 30th.  The final approval for any awards will be made by the President.

The President’s Cabinet will review the nominations and supporting documentation for all nominees, and will recommend   up to five (5) award recipients   no later than June 30th.  The final approval for any awards will be made by the President.

The President’s Cabinet will review the nominations and supporting documentation for all nominees, and will recommend   up to five (5) award recipients   no later than June 30th.  The final approval for any awards will be made by the President.

VI.  Awards

Up to five (5) Presidential Awards may be given annually.

Awards can be monetary or non-monetary.  Upon final approval of the awardees, the Vice President of Financial Affairs, in collaboration with the President and Cabinet, will make a determination of the amount and/or type of the award (monetary or non-monetary).

Monetary Award

A one-time financial award up to 2% of base salary.

Non-Monetary Award

A one-time in-kind award of citation, goods and/or services.  Non-monetary awards may be “packaged” by offering two (2) or more types of recognition.

Such awards include, but are not limited to:

  • Point Program (accumulated points that can be exchanged for desired products or services from online service provider menu)
  • Time off with Pay
  • Certificate of Recognition
  • Recognition Trophy
  • Training fund appropriation
  • Time off for Personal Projects (i.e. research, community service)
  • Time off for Professional Development (i.e. training)
  • Retail Gift Cards, Gas Cards, American Express, MasterCard and Visa Prepaid
  • Sam’s Club Memberships
  • AAA Memberships
  • Movie tickets
  • Oil Change Gift Certificates
  • Turkey/Ham Gift Certificates
  • Gym Memberships
  • Fruit baskets
  • Amusement Park tickets
  • Entertainment vouchers (i.e. Performing Arts Center, Symphony)

The President will recognize each President’s Award recipient with the Award and a commemorative certificate during the fall in-service activities or some other appropriate University function.