Process for Review of Credit from Non-Regionally Accredited Institutions
The Transfer and Acceptance of Academic Credit policy allows Athens State to consider acceptance of academic credit from institutions that are not regionally accredited on a case-by-case basis under certain circumstances:
- The credit must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education, and;
- Official transcripts MUST be submitted for evaluation prior to review and prior to admission if the credit is needed to meet admission requirements.
In general, any credit and coursework accepted from a non-regionally accredited institution must be judged as meeting a specific program and course requirement; general elective credit will not be awarded.
General Process for Review
- The student submits a request to the transferring institution for official transcripts to be sent to Athens State. The University must have received official transcripts from the institution(s) prior to any review.
- The student submits a request to Athens State asking for the review of the credit from the non-regionally accredited institution. The request should be sent to ; the request will become part of the student’s permanent record. The email request should include pertinent information: full name, Athens State student ID (if assigned), name of institution to be reviewed, intended major at Athens State, etc.
- Once the official transcripts and request are received, Records personnel will determine whether the institution is accredited by an accrediting agency recognized by the U.S. Department of Education; if not, the student will be notified that the credit does not meet the University’s standards for review, and no credit will be accepted from the institution.
- If the non-regionally accredited institution meets the standards for review:
- Potential general education coursework: the review will be performed by the Registrar’s Office and transcript evaluators. The review will include research on the accreditation of the institution and as much information on courses as is available. Recommendations will be sent via campus email to the VP of Enrollment and Student Services for approval. The student will be notified of the outcome by the Registrar’s Office via Athens State email if admitted, and by postal mail if not admitted since the notification may contain protected information. In general, this process will be completed in no more than 10 working days; however, the process may take longer depending on the availability of information related to the institution and coursework.
- Potential major coursework: the Registrar’s Office will coordinate the review in consultation with the appropriate faculty and/or department chair. The Registrar’s Office will provide the faculty/department with all available information related to the non-regionally accredited institution and the relevant courses. The Registrar’s Office will assist faculty advisors as needed to ensure Curriculum Adjustment forms, approving both the acceptance of any courses AND the specific degree/major requirements they will fulfill, are submitted for approval through the adjustment process. The timeline for completion of this process will vary since the adjustment process requires review and approval at multiple levels. Approvals/disapprovals will be communicated to the student through the faculty advisor or department chair.
- All documents related to the review and approval/disapproval of acceptance of the credit will become part of the student’s permanent academic record.