All undergraduate students must comply with the Federal Requirements for Satisfactory Academic Progress as outlined below:
- You must maintain a cumulative 2.00 GPA
- You must successfully complete 67% of all coursework attempted. All W’s, I’s, F’s, repeated coursework and audited coursework count as unsuccessful completions. See the Impact of Withdrawal on Financial Aid page for additional details.
- You must complete your first bachelor’s degree requirements within 150% of the usual time frame for degree completion. Athens State University generally requires 124 semester hours to earn a first undergraduate degree. Therefore, financial aid will be available for no more than 192 semester hours of credit. When your cumulative hours exceed 192, your status will be MAX. No further aid will be available. (See information below regarding WARNING status.)
- If you are seeking a second degree, you must complete the requirements within 130% of the time frame for the degree. An advisor’s plan of study is required to be on file in Financial Aid for all students pursuing an additional degree. You must follow this plan. Therefore, if the plan of study calls for an additional 66 hours of study, financial aid will be available for no more than 86 semester hours of credit beyond the first degree. The additional undergraduate degree must be one in which Athens State University will award an additional degree. This may not be an additional major or minor, but must be for a new degree program. For example, if you have a BS degree, the additional degree must be for a BA or BSED to be eligible for additional financial aid. You must maintain a 2.0 on all course work and complete 67% of all coursework attempted. If you do not follow your degree plan or you exceed 130% of the second degree, financial aid will be placed on MAX . No further aid will be available.
- If you are seeking a state required teaching certification or certificate program you must complete the requirements within 130% of the time frame for the certification. An advisor’s plan of study is required to be on file in Financial Aid for all students pursuing course work toward a certification. You must follow this plan. Therefore, if the plan of study calls for an additional 24 hours of study, financial aid will be available for no more than 31 hours of credit. You must maintain a 2.0 on all course work and must complete at least 67% of all courses attempted. If you do not follow your degree plan or you exceed 130% of the second degree, your financial aid will be placed on MAX. No further aid will be available.
If at the end of a semester of enrollment, your completion rate is lower than 67% and/or your cumulative GPA falls below 2.0, your status will beWARNING. (See information below regarding WARNING status.) If at the end of your WARNING semester you fail to regain compliance with SAP, your status will be SUSPENDED. (See information below regarding appealing a SUSPENDED status.)
Student Appeals/Reinstatement Process
Please note: The process detailed below is for appeals related to the suspension and reinstatement of financial aid. Students who have also been suspended from the University for poor academic performance must file a separate appeal concerning the University suspension. Additional information on this process can be found in the Standards of Academic Performance policy.
Students on SUSPENDED status may submit an appeal for aid reinstatement due to extenuating circumstances. Student appeals must include:
- A completed Federal Aid Suspension Appeal Form.
- A typed explanation of:
- Unusual or mitigating circumstances that you believe prevented or hindered you in making satisfactory academic progress; AND
- What has changed and/or corrective actions and steps being taken to prevent future problems.
- Supporting documentation relevant to the circumstances and your request for reinstatement of aid (e.g., doctor’s statements, hospital discharge records, death certificate, etc.).
- A complete updated plan of study provided by your academic advisor.
- RECOMMENDED: At least one letter of support from someone (not a family member) who can attest to the extenuating circumstances (e.g., medical doctor, clergy, professional, etc.).
The appeal documentation must be provided to the Office of Student Financial Aid no later than 30 days prior to the tuition payment deadline for the upcoming semester. Failure to provide all documentation within the prescribed dates will result in a delayed determination.
Once the Financial Aid Office has made a decision on your appeal, you will be notified via your Athens State University email account. If you have an approved appeal, your status will be PROBATION. Many times, conditions are required. Generally, PROBATION continues until you have regained SAP, provided you have no W’s, I’s or F’s in the enrollment periods of the probation. Failure to follow all conditions related to your probationary status will result in financial aid being terminated.
You may appeal the decision of the Financial Aid Office, with an additional typewritten letter, to the Financial Aid Committee. The Committee will review the appeal and notify the student via Athens State University email account. The committee reviews appeals once per term, near the beginning of the term. Decisions of the committee are final.
If your appeal is denied or you decide not to appeal, you must complete the hours necessary and achieve the grades required to return to compliance with SAP.
Special Note to students on MAX status: You may wish to discuss with your advisor the option of a first degree in liberal studies with the hours on your transcript.
Low Completion Ratio or Failure to Achieve 2.0 Athens State University and Overall GPA
Warning Status – The first time you fall short of meeting the required completion ratio or GPA(s), your status is WARNING. You remain eligible to receive financial aid while in WARNING status. A WARNING status is for one semester only.
- SUSPENDED Status – After attending one semester on WARNING status, if you do not meet the required completion ratio or required GPA(s), your status becomes SUSPENDED status. You are no longer eligible to receive any financial aid until the required standards are met. You must successfully appeal to regain eligibility.
- MAX Status – If you receive a MAX status, you are no longer eligible for financial aid.
- Probation Status – After being placed on a SUSPENDED status, AND you have successfully appealed and financial aid has been reinstated, the student is eligible to receive financial aid. This status is only for one term and quite often will carry conditions and/or stipulations for continued eligibility.