Human Resource Policies

Employee Code of Ethics and Professional Responsibilities (PDF)

Administrative Job Descriptions

President (PDF)

• Provost/Vice President for Academic Affairs (PDF)
  • Associate Vice President for Academic Affairs (PDF)
  • College Deans (PDF)
    • Department Chairs (PDF)
  • Director, Kares University Library
• Vice President for Financial Affairs (PDF)
  • Assistant Vice President for Finance/Business Manager (PDF)
  • Assistant Vice President for Human Resources/Chief Human Resources Office (PDF)
• Vice President for University Advancement (PDF)
  • Chief Marketing Officer & Associate Vice President (PDF)
  • Assistant Vice President for Development (PDF)
• Associate Vice President for Academic Affairs/Chief Information Officer (PDF)

Hiring

• Hiring and Recruitment (PDF)
  • Procedures for Hiring and Recruitment (PDF)
  • Search Committee Chair Checklist (PDF)
  • Candidate Evaluation Sheet (Appendix B) (PDF)
  • Sample Interview Questions (Appendix C) (PDF)
• Nepotism/Employment of Relatives and Familial Relationships (PDF)
  • Family Relationship Disclosure Form (PDF)

Policies and Guidelines Affecting All Employees

• Annual Evaluation of Employees (PDF)
  • Procedures for Faculty Evaluations (PDF)
    • Faculty Self-Evaluation Form (DOC)
    • Faculty Evaluation Form (by Department Chair/College Dean/Library Director) (DOC)
  • Procedures for Senior Administrator Evaluations (PDF)
  • Procedures for Staff Evaluations (PDF)
    
    • Performance Evaluation – Staff (PDF)
    • Professional Development Plan for Non-Exempt Employees (DOC)
• Background Checks and Self-Disclosure of Criminal Convictions (PDF)
  • Request/Consent for Background Information (PDF)
• Consensual Relationships (PDF)
• Employee Classifications (PDF)
• Employee Disciplinary Procedures (PDF)
• Employee Grievance Procedure (PDF)
  • Employee Grievance Form A (DOC)
• Employee Suggestion Program (PDF)
  • Employee Suggestion Form (DOC)
  • Suggestion Evaluation Form (to be used by Evaluator only) (DOC)
• Employment Separation (PDF)
  • Employee Separation Checklist (PDF)
• Excellence in Innovation Award (PDF)
  • Excellence in Innovation Award Nomination Form (DOC)
• Family Medical Leave Act (FMLA) (PDF)
• Leaves with Pay (PDF)
  • Procedures for Faculty Leave with Pay (PDF)
  • Request for Paid Leave (PDF)
  • Training Reimbursement Agreement (DOC)
• Leave without Pay (PDF)
• On The Job Injuries (PDF)
  • On The Job Injuries/Illness Incident Report (DOC)
• Personnel Record Information (PDF)
• Presidential Award for Meritorious Performance (PDF)
  • Nomination Form for Presidential Award (DOC)
• Procedures for Disability-Related ADA Job Accommodation Requests (PDF)
  • ADA – Job Accommodation Procedure (PDF)
  • ADA – Job Accommodation Worksheet (PDF)
• Reduction in Force (RIF) (PDF)
• Tuition Waiver and Assistance Athens State University Employees and Dependents (PDF)
  • Tuition Assistance for External Graduate and Doctoral Program Application (DOC)
  • Tuition Assistance Reimbursement Request for External Graduate and Doctoral Program (DOC)

• Secondary Employment (PDF)
  Notification of Secondary Employment (DOC)

Policies and Guidelines Affecting Faculty Employees

• Continuation of Appointments (Tenure) (PDF)
  • Faculty Application for Tenure (DOC)
• Faculty Emeritus (PDF)
• Funding Scholarships in Retirement Program (PDF)
  • Retirement Scholarship Program Form 1 (PDF)
  • Retirement Scholarship Program Form 2 (DOC)
  • Scholarships in Retirement Agreement (DOC)
• Faculty – Job Description (PDF)
  • Guidelines – Faculty Expectations (PDF)
  • Guidelines – Faculty Expectations (PDF)
• Faculty Workload (DOC)
  • NIA – Release Request Form
  • Faculty Overload Request Form
  • Request for Directed Study Form
• Promotion of Faculty (PDF)
  • University Tenure and Promotion Committee Practices, Expectations, and Procedures (PDF)
  • Faculty Promotion Application Form (DOC)
  • 2024-2026 Faculty Promotion Reviewer’s Summary Evaluation Form (DOC)
  • 2024-2026 Library Faculty Promotion Reviewer’s Summary Evaluation Form (DOC)
  • 2024-2026 Athens State Promotion/Tenure Portfolio Template (PDF)
  • 2024-2026 Athens State Promotion/Tenure Portfolio Development Guidelines (PDF)
  • 2027 Athens State Promotion Tenure Portfolio Development Guidelines (PDF)
  • 2027 Athens State Promotion Tenure Portfolio Template (DOC)
  • 2027 Faculty Promotion Tenure Reviewer Summary Evaluation (DOC)
• Sabbatical Leave (PDF)
  • Sabbatical Leave Application (PDF)
  • Post-Sabbatical Leave Report (PDF)
• Termination, Transfer, and Suspension of Faculty (PDF)

Policies and Guidelines Affecting Staff Employees

• Flexible Work Arrangement (PDF)
  • Flexible Work Arrangement Request and Agreement (DOC)

• Salary Adjustments, Position Review, Promotional Opportunities, and Other Job Changes (PDF)
  • Professional Development Plan for Non-Exempt Employees (DOC)
• Overtime and Compensatory Time (PDF)
  • Overtime Approval Form (DOC)
• Staff Emeritus (PDF)
  • Staff Emeritus Recommendation (PDF)
• Termination, Transfer, and Suspension of Staff (PDF)